Careers - Join the Team at Alana Maria Jewellery

Join our team as our Buyer Assistant!

As a leader in everyday luxury, Alana Maria Jewellery creates high-quality, handcrafted jewellery using premium materials like 14k gold-filled, solid gold, 925 sterling silver, and authentic freshwater pearls. Our pieces are designed to celebrate life’s special moments while adding a touch of luxury to the everyday.

Overview

We are hiring a Parttime buyer assistant. The Buyer Assistant supports the Buyer here at Alana Maria in all aspects of procurement. This role involves assisting with purchasing, market research, quality control, inventory management, and cross-functional collaboration to ensure smooth operations and alignment with the company’s goals.

Key Responsibilities

Procurement and Supplier Relations

• Assist in purchasing jewellery, packaging materials, equipment, and other assets as per company needs.
• Support the sourcing of high-quality jewellery that align with the brand and customer preferences.
• Help negotiate favourable terms, discounts, and payment arrangements with suppliers.
• Build and maintain strong relationships with current and potential suppliers.
• Ensure compliance with procurement budgets and assist in prioritising purchases based on business needs.

Market Research and Trend Analysis

• Conduct research on market trends, customer preferences, and competitor activities under the Buyer’s guidance.
• Provide insights to aid product selection and procurement strategies.

Quality Assurance

• Collaborate with suppliers to ensure all products meet quality standards and company expectations.
• Verify physical inventory upon arrival to ensure alignment with purchase orders.
• Assist in addressing and resolving quality issues, implementing corrective measures as needed.

Inventory and Stock Management

• Monitor stock levels and anticipate purchasing needs to prevent shortages or overstocking.
• Support forecasting efforts during periods of heightened demand.
• Communicate with relevant teams about restocking timelines and potential delays.
• Assist with stocktakes and maintain accurate inventory records.

Shipping and Logistics

• Assist in sourcing cost-effective shipping and customs solutions for incoming stock.
• Stay informed on international shipping regulations and help streamline customs clearance processes.
• Coordinate the dispatch of stock to offshore production teams and track production timelines.

Collaboration for Ranges and Collections

• Work with the Buyer, Operations Manager/Designer to source and procure stock for upcoming ranges and collections.
• Participate in the strategic planning process to align stock purchases with company goals and critical path.

Customer Order Support

• Proactively manage delayed stock for online orders and collaborate with Customer Service and Dispatch to resolve issues promptly.

Cross-Functional Communication

• Maintain strong communication with key teams, including Design, Production, Retail, Marketing, Customer Service and Dispatch.
• Provide regular updates on stock availability, potential issues, and purchasing activities.
• Collaborate with external jewellers for product alterations as needed.

Administrative and Reporting

• Maintain accurate records of purchasing transactions, contracts, and communications with suppliers.
• Support the maintenance and updating of product spreadsheets to ensure the most recent product information, pricing, and other details are accurately reflected.
• Generate and analyse reports on purchasing activities and supplier performance.
• Ensure accurate product cost pricing in Shopify.
• Uphold the cleanliness and organisation of the workspace.
• Open and close the workshop or office, including activating security protocols if needed.
• Support onboarding and training of new team members in the buying department.
• Perform other duties within the scope of the role as required.

Key skills /attributes

• Attention to detail - strong organisational skills and a high level of accuracy in managing purchasing and inventory data
• Proactive, takes initiative - desire to learn and excel in the role, asks questions, able to work autonomously 
• Problem solving - critical thinking skills, proactive approach to resolving quality, inventory, and supplier issues
• Communication and collaboration - team player, shares ideas, helpful. Demonstrates effective communication with suppliers and internal teams
• Process oriented - ability to remain focused during detail-oriented tasks and processes. Ability to be flexible and maintain accuracy during task-switching
• Technical Proficiency – Proficient in Google Sheets,, and e-commerce platforms like Shopify or similar.
• Passion for the industry - genuine interest in jewellery and design

Preferred but not essential

• Buying Experience – Previous experience working in a buying and accounting role.
• Quality assurance - experience in ensuring product quality through inspections, addressing discrepancies, and working with suppliers to resolve issues
• Technical proficiency - experience with inventory management tools, spreadsheets, and e-commerce platforms like Shopify or similar
• Analytical skill - ability to interpret market trends and data to inform procurement decisions
• Negotiation skills - ability to negotiate favorable terms and build strong supplier relationships, otherwise willingness to learn

Please note this role is Parttime, 3 days a week - Monday, Wednesday & Friday (Preferred).

Make your mark on a team that values expertise and celebrates your success. Apply now!

Application Process:

If you're interested in joining our talented team at Alana Maria Jewellery, please send your resume and a brief cover letter to careers@alanamariajewellery.com with the subject line "BUYER ASSISTANT".

We appreciate your interest in our company, but please note that only shortlisted candidates will be contacted for further consideration.

As a leader in everyday luxury, we create high-quality, handcrafted jewellery using premium materials like 14k gold-filled, solid gold, 925 sterling silver, and authentic freshwater pearls. Our pieces are designed to celebrate life’s special moments while adding a touch of luxury to the everyday.

As the Socials Content Coordinator at Alana Maria Jewellery, you will play a key role in increasing brand awareness and driving engagement through strategic social media initiatives and developing creative content that is on brand. You will be responsible for developing and implementing social media content to grow our presence on various platforms, with a particular focus on Instagram, Pinterest and TikTok. Your creative mindset, strategic thinking, and understanding of digital trends will contribute to expanding our brand reach and fostering a strong online community. 

Experience Requirements 

• Proven experience as a Social Media Coordinator or Assistant or similar role, with a strong track record of creating engaging content across all platforms. 
• In-depth knowledge and understanding of social media platforms, algorithms, trends, and best practices.
• Experience in managing and growing Instagram and TikTok accounts is essential.
• Excellent written and verbal communication skills, with the ability to create engaging and compelling content tailored to different platforms and target audiences.
• Creative mindset with a keen eye for visual aesthetics and an understanding of branding.
• Strong analytical skills, with the ability to interpret data and insights to inform strategies and decision-making.
• Proficiency in social media management tools and analytics platforms.
• Ability to multitask, prioritize, and work under tight deadlines in a fast-paced environment.
• A passion for staying up to date with social media trends, digital marketing, and emerging platforms.
• Excellent fast editing skills for short form content. 

If you're interested in joining our talented team at Alana Maria Jewellery, please send your resume and a brief cover letter to careers@alanamariajewellery.com with the subject line "Socials Content Coordinator".

Make your mark on a team that values expertise and celebrates your success.

Join our team as our Freshwater Store Manager!

As a leader in everyday luxury, Alana Maria Jewellery creates high-quality, handcrafted jewellery using premium materials like 14k gold-filled, solid gold, 925 sterling silver, and authentic freshwater pearls. Our pieces are designed to celebrate life’s special moments while adding a touch of luxury to the everyday.

Overview

We are hiring a full-time Store Manager for our Freshwater boutique. This role is ideal for a dynamic leader who can foster a positive workplace culture while driving sales performance and delivering an exceptional customer experience. The Store Manager is responsible for leading a high-performing team, managing daily operations, and ensuring the store aligns with Alana Maria Jewellery’s brand values and goals.

Key Responsibilities

Team Leadership & Customer Experience

• Lead and inspire a team to provide outstanding in-store experiences.
• Foster a supportive, high-performance culture through coaching, feedback, and development.
• Recognise and celebrate team achievements, encouraging growth and engagement.

Sales & Performance Management

• Monitor and drive store KPIs, implementing strategies to meet and exceed targets.
• Develop and execute plans to increase customer engagement and sales.
• Collaborate with the Retail Cluster Manager to improve business performance.

Store Operations & Inventory Management

• Oversee store operations, ensuring efficiency and seamless day-to-day functionality.
• Maintain stock levels, manage inventory, and oversee visual merchandising.
• Handle customer queries, feedback, and resolutions professionally.
• Ensure compliance with company policies and operational procedures.

Key skills /attributes

• Retail Leadership: 3–5 years of retail sales experience, with at least 1 year in a management role preferred.
• Strategic & Analytical: Ability to interpret sales data and implement performance-driven strategies.
• Customer-Centric Approach: Strong understanding of consultative selling and customer relationship management.
• Communication & Collaboration: Excellent interpersonal skills to engage customers and support the team.
• Attention to Detail: High standards in inventory management and store presentation.
• Resilience & Professionalism: Confident in handling performance conversations and problem-solving.

Preferred but not essential

• Certificate IV in Retail Management.
• Experience in the fashion and design industry.
• Background in visual merchandising.

Please note this role is Full Time, availability to work a Tuesday to Saturday roster is required.

Make your mark on a team that values expertise and celebrates your success. Apply now!

Application Process:

If you're interested in joining our talented team at Alana Maria Jewellery, please send your resume and a brief cover letter to careers@alanamariajewellery.com with the subject line "FRESHWATER STORE MANAGER".

We appreciate your interest in our company, but please note that only shortlisted candidates will be contacted for further consideration. Applications close February 21 2025, shortlisted candidates will be contacted from this date onwards.